Policies and Procedures
Administrative Oversight Committee
I. Committee Membership
The Administrative Oversight Committee shall consist of five members
II. Committee Duties and Responsibilities
The Administrative Oversight Committee shall be responsible for:
A. Ensuring the coordination and communication of events and activities of all groups within the congregation.
B. Monitoring adherence to the existing Constitution, Bylaws and policies/procedures that apply to all individuals and groups within the congregation of the church and recommending appropriate modifications.
III. Policies and Procedures
A. Members of the Administrative Oversight Committee shall be assigned to identified individuals/groups to ensure compliance with established policies/procedures. These individuals/groups include:
1. Standing Committees/Teams
2. Ad Hoc Committees/Teams
5. Church Clerk
B. At the beginning of the church fiscal calendar, members of the Administrative Oversight Committee shall supply copies of all portions of the Constitution, Bylaws and policies that address the activities of their assigned individuals/groups.
C. The members of the Administrative Oversight Committee shall review said documents with their assigned individuals/groups to ensure everyone understands all contents.
D. When it is determined that policies/procedures are not being followed or need to be changed, Administrative Oversight Committee members will work with their assigned individual/group on making appropriate revisions, assist in the presentation of the revisions at Business Meetings, and submit them to the Church Office to update records.
E. The Administrative Oversight Committee shall review minutes of all committee meetings and share appropriate information with other individuals/groups.
F. The Administrative Oversight Committee shall work closely with the Senior Pastor and Office Administrative Assistant to ensure appropriate information is shared with the congregation in a timely manner.
G. The Administrative Oversight Committee shall monitor progress on goals established in the Long-Range Plan and periodically report to the church.
H. The Administrative Oversight Committee shall make decisions regarding the use of the church building and facilities.
I. The Administrative Oversight Committee shall work closely with staff to address such issues which may not fall under the purview of a particular committee.
Approved by Memorial Baptist Church May 14, 2014