Committee Members
Bill Evilsizor
Bill Wallace
Ruth Wiley
Jim Franklin
Denise Gibson
Tony Gibson
Harry Smith
Policies and Procedures
Property and Space Committee
I. Committee Membership
The Property and Space Committee shall consist of at least six (6) members.
II. Committee Duties and Responsibilities
The Property and Space Committee shall be responsible for:
A. Assisting in the care of all church property and buildings;
B. Implementing these policies and procedures as well as recommending changes to them.
III. Policies and Procedures
A. It shall be the policy of Memorial Baptist Church to be wise stewards of its property, buildings and equipment. Church property and buildings shall be utilized to the fullest for the Lords’ work.
Guidelines from any available space utilization recommendation, which have been prepared for the church, may be used.
B. Adequate insurance coverage shall be maintained to cover replacement of structures, equipment and furnishings. The Trustees shall determine the value of church-owned assets.
C. It shall be the policy of Memorial Baptist Church for permanent improvements to property and buildings to be approved by the church if such improvement is deemed to be substantial. No alternations of the uses of church properties shall occur without church approval.
D. A periodic inspection shall be conducted, at least annually, of all church property to ascertain the general condition of the need for maintenance, repair or improvement.
E. An inventory of church property including equipment and furnishings shall be conducted at least every five years.
F. A periodic survey shall be conducted, at least annually, to assure church property is being used properly. General regulations to be observed by all users of the church buildings include:
1. The use of tobacco within the building is prohibited at all times;
2. The use of alcoholic beverages and illegal drugs is prohibited on church property at all times;
3. No furniture or fixtures that have been made stationary by screws or other fasteners shall be removed.
G. Routine and periodic activities by the Property and Space Committee shall include the following:
1. Inspect all church property periodically to ascertain its general condition and the necessity for maintenance, repairs and/or improvements.
2. Maintain an inventory of church property equipment and furnishings.
3. Consult with program leaders concerning space allocations.
4. Recommend changes in use of facilities and property.
5. Develop and recommend a program of preventative maintenance.
6. Make recommendations concerning maintenance personnel, employment, training, and supervision of maintenance personnel.
7. Develop and initiate scheduled cleaning procedures for church facilities.
8. Develop and recommend arranging, equipping and administration of parking space.
9. Request and administer the maintenance, furniture and equipment budget.
10. Consult with church organization leaders and other groups concerning adequate furnishings.
11. Secure insurance in the amount determined by the Trustees to cover replacement of structures, equipment and furnishings.
12. Respond to requests and suggestions from other committees, organizations and individuals.
H. Custodial Services
1. The church may hire a custodian(s) to provide custodial services.
2. The following guidelines shall apply to all custodians employed by the church:
a. The custodian(s) shall be employed by the church upon the recommendation of the Personnel Committee, the Senior Pastor, and the Property and Space Committee.
b. The general supervision of the custodian(s) shall be the responsibility of the Property and Space Committee.
c. The day-to-day supervision of the custodian(s) shall be the responsibility of the Senior Pastor.
d. Duties, schedules, and vacations of the custodian(s) shall be those agreed upon by them, the Property and Space Committee, and as generally outlined in the job description provided by the church for each staff member.
e. Initially, the compensation of the custodian(s) shall be that agreed upon by themselves and the Property and Space Committee, subject to review by the Stewardship Committee and approved by the church.
3. In lieu of employing a custodian, the church may employ a custodial or janitorial service through a contract upon recommendation of the Property and Space Committee, subject to review by the Stewardship Committee and approval by the church.
4. Custodial or janitorial service guidelines shall include:
a. The Property and Space Committee shall evaluate contractor performance annually under any contract into which the church enters as mentioned in (3) above and shall provide a report of performance to the church at such time as the contract is recommended for renewal or termination. The Property and Space Committee shall prepare such evaluations in written form and shall provide a copy to the church office for its permanent records.
b. Termination of service by the church of a contraction as mentioned in (3) above shall be by vote of the church upon recommendation of the Property and Space Committee. Notification to the contractor of termination of the contract shall be in accordance with the termination clause of the contract.
TRANSPORTATION
A. All Drivers will obey all federal and state traffic laws.
B. All Drivers will obey Federal and State cell phone usage and texting laws and should make every effort to utilize a co-driver or event leader to make and receive phone calls and message while utilizing MBC-owned transportation for any movement of the vehicle.
C. Where possible, all Drivers shall familiarize themselves with routes to be driven in advance of taking the trip.
D. All Drivers will inspect the vehicle utilizing inspection sheets in the vehicle prior to the trip and make all necessary and required entries.
E. Drivers shall designate a spotter for backing up, if needed.
F. Drivers are authorized to make necessary emergency repairs as needed during a trip. All invoices for repairs made shall be maintained and shall be turned into the church office for bill payment or reimbursement purposes.
G. If a major repair is needed, the Driver should contact the Administrative Assistant, if possible, by calling 502-223-8215.
H. Upon return the Driver will conduct a vehicle inspection, complete the log book and annotate any deficiencies, ensure the cleanliness of the vehicle, and ensure the vehicle is refueled.
I. The Driver is responsible for familiarizing the vehicle Leader with the responsibilities of that position. The Driver shall provide the Leader with a copy of written responsibilities when necessary.
J. A Leader shall be present, as a general rule, on trips in MBC-owned vehicles to ensure the safety of the passengers and to allow the driver to focus on driving responsibilities.
K. The Leader is responsible for informing passengers of general policies for the vehicle in use prior to the event or trip.
L. The Leader will be responsible for determining the number of passengers before and after a trip and conduct an accurate “head count” to ensure no passengers are left behind.
M. The Leader is responsible for coordinating the loading and unloading of passengers.
N. The Leader is responsible for ensuring the cleanliness of the vehicle after the trip is completed.
O. The Leader is responsible for providing any necessary trip items such as water, coolers, and cups.
P. The Leader should be responsible for leading the group in prayer prior to departing for the event or trip.
Approved by Memorial Baptist Church July 9, 2014